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Evidence Guide: MSTGN6004 - Negotiate and manage contracts to produce finished design products

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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MSTGN6004 - Negotiate and manage contracts to produce finished design products

What evidence can you provide to prove your understanding of each of the following citeria?

Establish contract requirements

  1. Identify contract requirements in collaboration with appropriate personnel and workplace procedures
  2. Establish key criteria to define contract parameters
  3. Preview previous contracts to guide preparation of contract and selection of contractors
  4. Prepare contract detailing required products and/or services and advertise or circulate in relevant media
Identify contract requirements in collaboration with appropriate personnel and workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish key criteria to define contract parameters

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Preview previous contracts to guide preparation of contract and selection of contractors

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare contract detailing required products and/or services and advertise or circulate in relevant media

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm contract agreement

  1. Review and shortlist contract applications according to ability to provide goods or services to required standards
  2. Select contract supplier and negotiate and confirm contract agreement
  3. Confirm quality and performance standards
  4. Confirm documentation, communication and performance monitoring processes with contract supplier
  5. Develop risk management plan
  6. Complete procurement documentation
Review and shortlist contract applications according to ability to provide goods or services to required standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select contract supplier and negotiate and confirm contract agreement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm quality and performance standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm documentation, communication and performance monitoring processes with contract supplier

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop risk management plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete procurement documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement and manage contract agreement

  1. Monitor performance to ensure standards and targets are being achieved
  2. Identify and address inconsistencies and missed targets to re-establish required performance levels
  3. Consult appropriate personnel to assist in monitoring performance of contract suppliers
  4. Identify and implement improvement opportunities, where possible
  5. Update documentation, as required, throughout implementation of contract
  6. Manage supplier payments according to contract agreement
Monitor performance to ensure standards and targets are being achieved

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and address inconsistencies and missed targets to re-establish required performance levels

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult appropriate personnel to assist in monitoring performance of contract suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and implement improvement opportunities, where possible

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update documentation, as required, throughout implementation of contract

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage supplier payments according to contract agreement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate contract implementation and maintain records

  1. Evaluate implementation and effectiveness of contract in meeting contract requirements and assess quality outcomes
  2. Identify and record any improvements to contracting procedures for later use
  3. Provide feedback to supplier
  4. Prepare records and maintain reports
Evaluate implementation and effectiveness of contract in meeting contract requirements and assess quality outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and record any improvements to contracting procedures for later use

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide feedback to supplier

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare records and maintain reports

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Establish contract requirements

1.1

Identify contract requirements in collaboration with appropriate personnel and workplace procedures

1.2

Establish key criteria to define contract parameters

1.3

Preview previous contracts to guide preparation of contract and selection of contractors

1.4

Prepare contract detailing required products and/or services and advertise or circulate in relevant media

2

Confirm contract agreement

2.1

Review and shortlist contract applications according to ability to provide goods or services to required standards

2.2

Select contract supplier and negotiate and confirm contract agreement

2.3

Confirm quality and performance standards

2.4

Confirm documentation, communication and performance monitoring processes with contract supplier

2.5

Develop risk management plan

2.6

Complete procurement documentation

3

Implement and manage contract agreement

3.1

Monitor performance to ensure standards and targets are being achieved

3.2

Identify and address inconsistencies and missed targets to re-establish required performance levels

3.3

Consult appropriate personnel to assist in monitoring performance of contract suppliers

3.4

Identify and implement improvement opportunities, where possible

3.5

Update documentation, as required, throughout implementation of contract

3.6

Manage supplier payments according to contract agreement

4

Evaluate contract implementation and maintain records

4.1

Evaluate implementation and effectiveness of contract in meeting contract requirements and assess quality outcomes

4.2

Identify and record any improvements to contracting procedures for later use

4.3

Provide feedback to supplier

4.4

Prepare records and maintain reports

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Establish contract requirements

1.1

Identify contract requirements in collaboration with appropriate personnel and workplace procedures

1.2

Establish key criteria to define contract parameters

1.3

Preview previous contracts to guide preparation of contract and selection of contractors

1.4

Prepare contract detailing required products and/or services and advertise or circulate in relevant media

2

Confirm contract agreement

2.1

Review and shortlist contract applications according to ability to provide goods or services to required standards

2.2

Select contract supplier and negotiate and confirm contract agreement

2.3

Confirm quality and performance standards

2.4

Confirm documentation, communication and performance monitoring processes with contract supplier

2.5

Develop risk management plan

2.6

Complete procurement documentation

3

Implement and manage contract agreement

3.1

Monitor performance to ensure standards and targets are being achieved

3.2

Identify and address inconsistencies and missed targets to re-establish required performance levels

3.3

Consult appropriate personnel to assist in monitoring performance of contract suppliers

3.4

Identify and implement improvement opportunities, where possible

3.5

Update documentation, as required, throughout implementation of contract

3.6

Manage supplier payments according to contract agreement

4

Evaluate contract implementation and maintain records

4.1

Evaluate implementation and effectiveness of contract in meeting contract requirements and assess quality outcomes

4.2

Identify and record any improvements to contracting procedures for later use

4.3

Provide feedback to supplier

4.4

Prepare records and maintain reports

Evidence required to demonstrate competence in this unit must be relevant to and satisfy the requirements of the elements and performance criteria, and include:

reading and following work instructions, standard operating procedures (SOPs), safe work practices

applying relevant standards

communicating within the workplace, including liaising with other departments and, where relevant, overseas personnel to establish contract criteria

determining contract and quality requirements and advertising or circulating in relevant media

reviewing and selecting contractor and preparing contract detailing required products and/or services

monitoring performance of contractor and suppliers and applying methods to eliminate causes of unsatisfactory performance

evaluating implementation and effectiveness of contract in meeting contract requirements and assessing quality outcomes

evaluating and assessing effectiveness of contract process and identifying improvements to contracting process

preparing report and maintaining accurate records.

Evidence must be provided that demonstrates knowledge of:

safe work practices and procedures and use of personal protective equipment (PPE)

relevant Australian Standards

principles of quality management, their application and delegation of responsibilities within a contract

documentation procedures for contracts

research techniques

workplace procurement practices and procedures

legal requirements for contracting

performance monitoring and management methods

strategic planning

financial and accounting issues

quality standards and practices

work health and safety (WHS) practices, including hazard identification and control measures

workplace procedures

recording and reporting practices.

Range Statement

This field allows for different work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included.

Workplace procedures include one or more of the following:

requirements prescribed by legislation, awards, agreements and conditions of employment

standard operating procedures (SOPs)

work instructions

oral, written and visual communication

quality practices, including responsibility for maintenance of own work quality and contribution to quality improvement of team or section output

housekeeping

tasks related to environmental protection, waste disposal, pollution control and recycling

WHS practices

Australian Standards include:

the relevant industry or Australian Standards that are current at the time this unit is being undertaken

Contract requirements include, but are not limited to, one or more of the following:

supply of goods or components

production of goods or components

sales and marketing services

transport and distribution services

Appropriate personnel include, but are not limited to, one or more of the following:

business development staff

management

specialist personnel, such as operations managers, marketing executives and procurement officers

production personnel

designers

quality assurance officers

Key criteria includes, but is not limited to, three or more of the following:

domestic or overseas suppliers

technology requirements

product specification

process specification

quantity specifications

quality specifications

stakeholder interests

timing

budget

transportation and shipping

other special requirements